Required Forms
| Bylaw Instructions | Explanation of what is mandatory/verbatim and what can be changed or removed |
| Club Roster Template | Due annually, monthly or when new members are added/removed. Format must remain as .csv |
| New Club Officers List | Due annually within 14 business days of taking office for ALL officers and turned into the Recreation Manager |
| Independent Contractor Agreement | Due at least 30 days prior to start date/event for paid instructor/performer etc. Must be filled out entirely by Club President |
| Waiver of Liability | Due when nonresident is hired without pay. Good for a full calendar year. |
Scheduling
| Due as needed - cancellations must be submitted or club will be charged no call no show fee | |
| Due May 1 (unless date falls on a weekend - Recreation Manager will announce specific due date) | |
| Special Event or Tournament Request | At least 30 days prior to the event with Recreation Manager approval |
Financials
| Annual Financial Statement | Due February 15th to Recreation Manger (unless date falls on a weekend - Recreation Manager will announce specific due date) |
Facility Requests
| Request to Purchase Equipment | Due when approved by board/membership. Board/Membership meeting minutes must be attached |
| Request for Repairs to Existing Facilities | Due when service is needed to Facility Lead of club request |
| Request for Interior Remodel $5k or less | Due when approved by board/membership. Board/Membership meeting minutes must be attached |
| Remodel Projects over $5k | Due before July 1 - and will need to be voted on and approved by club membership. Be prepared to make presentations |
Action Forms
| Disciplinary Action | Due within 2 business days and submit directly to Recreation Manager - ref Ch VI 2.1.1 of RR&P's |
| Disciplinary Action Appeal | Due within 5 business days of disciplinary and submit to Recreation Manager and Chartered Club Chair - ref Ch VI 1.5.7 RR&P's |
| Accident/Incident Injury | Within 24 hours and submit to Facility Lead/Supervisor |