CR FORMS
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FORM
TITLE
DUE DATE
Description
Application for a charter
When applying for a charter
The granting of a Charter is based on membership needs for a program. Membership interest as determined by a predesigned minimum number of active participants
Sample Bylaws
As Required
Some Bylaws are Mandatory clauses, including some Verbatim clauses, while others are optional and depend on the extent of the operating detail required by the Club
Club Roster Template
Due Annually OR monthly when new members are added and/or removed.
These Rosters are for our Club Track system. When sent back to our Club Specialist it must remain in *.csv format.
New Club Officer’s list
RR&P’s Affirmation Report
Annually within 14 business days of taking office
As new officers are elected or appointed, Clubs will complete the CR-5 Form and forward it to the Club Specialist within 14
days after election or appointment
Passing the Torch
Annually or within 14 business day of taking office
Important information for the new President
Club Activity Calendar for the following year
(Jan 1 – Dec 31)
May 15
These are submitted between May 1 and May 15 for the following year
Identifies regularly scheduled club activities and meetings. The term “regular” is defined to mean the general membership and board meetings that are consistently held on the same day(s) of the calendar
Annual Financial Statement plus preparation Instructions
Feb 15
Comprise of two sections: Income & Expense Statement, and a Balance Sheet. Refer to Chapter 8
Treasurer’s Meeting Presentation
Independent Contractor Agreement
When contract is signed
An individual or group of individuals who are paid by a club to perform services must be engaged by a written contract.
Waiver of Liability
Annually (good for a full calendar year)
Only if a person is going on stage or performing and a CR-8 is not required
Special Event or Tournament Request
Prior to the event, approval by RAM is required
A written request for a special event or tournament with non-recreation card hold guests
Request for Repairs to existing Facilities
As Needed
Only the Association staff must do facility repairs and maintenance
Request for Interior Remodeling of Existing Club Facilities
As Needed
Request for interior remodeling of existing club quarters will be evaluated for program need and urgency
Remodeling Projects over $5,000
As Needed
Request for remodeling projects that are over $5,000
Facility Reservation Request
As Needed
Form submitted to scheduling office for each facility space reserved
Reciprocal Agreement (never guaranteed)
Annually
Agreements to visit like clubs with like communities and facilities. The agreement must be signed by the counterpart of the Recreation Activities Manager
Membership Report
Feb 15
A membership list containing each member’s name and recreation card number as of Dec 31
Accident/Incident Injury Report
Within 24 hours
Any accident/incident/injury occurring in the Association facilities shall be reported to the Facility Supervisor within 24 hours